How to run an effective meeting

by Anonymous 22:55 0 comments leadership meetings office management prepare productivity

“If you had to identify, in one word, the reason why the human race has not achieved, and never will achieve, its full potential, that word would be 'meetings.” 
― Dave Berry

A long-winded, unproductive and disorganised meeting is an effective way to demotivate your team. 

If you are looking to make sure that your meetings are more effective make sure you consider doing the following: 

Be well prepared

Ensure that you are well prepared. Create a clear schedule and meeting objectives. Confirm attendees. If it is a long meeting, schedule breaks so people can check their emails or use the restroom. Organise refreshments and ensure that any equipment (props, projectors, notepads, PowerPoint presentations etc.) is all in order. Assign a moderator who can diplomatically guide the meeting. Distribute the objectives of the meeting to all attendees before the meeting.

Keep focused

Make sure that the moderator ensures that the meeting starts on time and end on time. Prevent “Meeting Dominators” from taking too much time by tactfully acknowledging ideas and ensuring they will be redressed. Constantly redirect the meeting to the objectives that are clearly set out. Ensure that you get people to agree to act during the meeting. Follow up with everything after the meeting. Strive to end the meeting on time.

The key to effective meetings is to keep everything on track and be prepared!